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Email Accounts and Settings

Who Has a SEASnet Email Address?

SEASnet accounts for faculty and administrative staff include an official email address in the format: username@seas.ucla.edu
SEASnet accounts for students do not include a SEASnet email address.
Most official correspondence will be sent to your UCLA email address on record. However, SEASnet may contact you directly at your SEASnet address in situations such as:

  • Issues related to your SEASnet account
  • Notifications regarding registered IP addresses
  • Security or policy-related matters
  • Direct administrative communication

Email Responsibility Requirements

If you are issued a SEASnet email address, you are required to:

  • Regularly check your SEASnet email, OR
  • Forward your SEASnet email to an account that you actively monitor

In addition:

  • Multi-Factor Authentication (MFA) is required for all SEASnet Google Workspace accounts.
  • You are responsible for maintaining the security of your account.

Accessing Your SEASnet Email

SEASnet email is hosted on Google Workspace.

First-Time Login

  1. Go to https://mail.google.com
  2. Sign in using your full email address: username@seas.ucla.edu
  3. Complete Multi-Factor Authentication (MFA) setup if prompted.
  4. Review and accept any required Google Workspace terms.

If you experience login issues, ensure you are not signed into a personal Google account.

Important: SEAS Google Workspace vs. UCLA Google Workspace

SEAS Google Workspace accounts (@seas.ucla.edu) are separate from UCLA campus Google Workspace accounts (such as @ucla.edu).

  • They are managed independently.
  • They require separate logins.
  • Email, Google Drive files, calendars, and settings are not shared between the two accounts.

If you are signed into multiple Google accounts in the same browser, you may need to switch accounts or sign out before accessing your SEASnet email.

Important: Files stored in your UCLA Google Drive are not automatically available in your SEAS Google Drive, and vice versa.

Configuring Mail Clients

Important:

  • Multi-Factor Authentication (MFA) must be enabled.
  • Some mail clients require an App Password instead of your standard password.
  • SEASnet will do our best to assist users in configuring non-supported devices; however, please ensure that you have backed up your device prior to visiting the help desk for assistance.
  • SEASnet is not responsible for the loss of any data.

Generating an App Password (If Required)

  1. Sign in at https://myaccount.google.com/security
  2. Select App passwords (available after MFA is enabled).
  3. Choose Mail and select your device type.
  4. Generate the password.
  5. Use the generated password in place of your normal account password.

Microsoft Outlook

Recommended Setup (Modern Authentication)

  1. Open Outlook.
  2. Select File → Add Account.
  3. Enter your full email address: username@seas.ucla.edu
  4. When redirected to Google sign-in, enter your credentials.
  5. Complete MFA verification.
  6. Approve requested permissions.

Note: This is not a Microsoft Exchange account. Calendar and contacts synchronization may be limited when using manual IMAP configuration.

Manual IMAP Setup (Only If Automatic Setup Fails)

Incoming (IMAP)

  • Server: imap.gmail.com
  • Port: 993
  • Encryption: SSL/TLS

Outgoing (SMTP)

  • Server: smtp.gmail.com
  • Port: 465 (SSL) or 587 (TLS)

Authentication Required
Username: username@seas.ucla.edu
Password: Google Workspace password or App Password

Apple Mail (macOS)

  1. Open Mail.
  2. Select Mail → Add Account.
  3. Choose Google.
  4. Sign in with your SEASnet email address.
  5. Complete MFA verification.

iPhone / iPad (iOS)

  1. Go to Settings → Mail → Accounts → Add Account.
  2. Select Google.
  3. Sign in using your SEASnet email address.
  4. Complete MFA.

Android Devices

  1. Open Settings → Accounts → Add Account.
  2. Select Google.
  3. Sign in using your SEASnet email address.
  4. Complete MFA verification.

Server Settings (Manual Configuration)

IMAP (Incoming Mail)

  • Server: imap.gmail.com
  • Port: 993
  • Security: SSL/TLS
  • Authentication: Required
  • Username: username@seas.ucla.edu

SMTP (Outgoing Mail)

  • Server: smtp.gmail.com
  • Port: 465 (SSL) or 587 (TLS)
  • Security: SSL or STARTTLS
  • Authentication: Required
  • Username: username@seas.ucla.edu

POP access is not recommended and may not be supported.

Setting Up Email Forwarding (Optional)

  1. Log in to Gmail via web browser.
  2. Select Settings → See all settings → Forwarding and POP/IMAP.
  3. Click Add a forwarding address.
  4. Confirm the forwarding address.
  5. Save changes.

You remain responsible for monitoring forwarded email.

Troubleshooting

  • Incorrect password errors: Generate and use an App Password.
  • Repeated MFA prompts: Ensure you are signing in via Google’s authentication window.
  • Logged into the wrong Google account: Log out of personal Gmail accounts before signing in.
  • Account locked or access denied: Contact SEASnet support.

Need Assistance?

If you experience issues accessing your SEASnet email or configuring a mail client, please contact SEASnet support for assistance.

Please note: Support for third-party mail clients is limited. SEASnet strongly recommends accessing your email through the Google Workspace web client (https://mail.google.com), as it provides the most reliable and fully supported experience.

While we will make reasonable efforts to assist with client configuration, troubleshooting support for desktop and mobile mail applications may be limited.